Procuraz keeps the requirement, approvals, supplier responses, order and material acceptance connected so teams can act with context and retain a coherent record.
The dashboard brings operational demand, sourcing, suppliers and orders into a single view while preserving role-specific access.
| Request | Department | Value | Owner | Status |
|---|---|---|---|---|
| PR-1049 | Administration | ₹2,48,000 | AK | Approval |
| PR-1047 | IT | ₹5,72,000 | RS | Sourcing |
| PR-1045 | Production | ₹1,16,500 | NP | Approved |
Illustrative interface. Demonstration names, figures and transactions are not customer records.
The modules work as a connected procurement lifecycle, but each can be understood through the business problem it solves.
Requesters add items, quantities, estimates, department ownership, delivery requirements and business justification. Procurement receives a consistent starting point instead of incomplete messages.
Approval stages can reflect company roles, reporting structure, department and value. Approvers review context, record decisions and return a request for correction when needed.
Procurement converts an approved requirement into an RFQ, defines response dates, invites vendors and keeps communication tied to the sourcing event.
Compare quoted values, tax treatment, delivery, warranty, payment terms and compliance. Record the recommendation before it moves to approval or purchase-order creation.
Companies send a secure onboarding link. Vendors submit profile, tax, bank and signatory information and upload the requested documents. Reviewers can approve, reject or request changes.
Suppliers can maintain catalog records in their workspace. Bulk upload helps larger catalogs move into Procuraz using the defined catalog fields and validation process.
POs retain the selected supplier, line items, value, delivery expectations and terms. Order status remains visible to the company and relevant supplier users.
Receiving users record delivered quantity and inspection or acceptance status. Exceptions remain visible instead of being separated from the original order.
Company administrators create employees, assign departments and roles, and maintain the organizational context used by procurement and approvals.
Dashboards and reports surface work queues, procurement volume, sourcing activity, vendor status and order progress. The aim is operational clarity rather than disconnected status reporting.
Each screen combines status, business context, records and the next permitted action.
Requisition and approval view
| Evaluation | Northstar Systems | Vertex Technologies | Digital Axis |
|---|---|---|---|
| Total quoted value | ₹5,42,300 | ₹5,57,100 | ₹5,68,900 |
| Delivery | 7 working days | 10 working days | 8 working days |
| Payment terms | 30 days | 15 days | 30 days |
| Warranty | 3 years onsite | 3 years onsite | 2 years onsite |
| Commercial score | Recommended • 92 | 86 | 79 |
RFQ quotation-comparison view
All required business, tax, bank and signatory information has been submitted.
Industrial consumables • Gurugram, Haryana
Vendor onboarding review
| Item | Ordered | Received | Accepted | Status |
|---|---|---|---|---|
| Business laptops | 25 | 25 | 25 | Accepted |
| Docking stations | 10 | 10 | 8 | Inspection |
| Display units | 5 | 5 | 5 | Accepted |
Purchase order and receipt view
The sourcing decision can reference the approved request, the purchase order can reference the selected quotation, and the receipt can reference the issued order.
Request, line items and justification.
Approvals and recorded decisions.
RFQ invitations and supplier responses.
Comparison and supplier recommendation.
Purchase order and acknowledgement.
Receipt, inspection and acceptance.
Start the 30-day Trial and configure up to 5 users, 5 departments and 10 vendors.